Executive Virtual Assistant (Part-Time, 20 hrs/week)

Location: Remote — Flexible (supporting a globally distributed team)

A boutique travel company specializing in custom private tours is seeking a reliable, proactive Executive Virtual Assistant to support the Founder and ensure smooth daily operations. The company is known for highly personalized service and exceptional guest experiences, and has been operating successfully since 2014. This is a part-time role averaging 20 hours per week (about 4 hours/day).

Benefits and Compensation

• Permanent Work from Home
• Paid Time Off
• Monthly Performance Bonus
• Annual Bonus
• Health Allowance

What you’ll do:

Executive & administrative support

• Manage and organize the founder’s email inbox; draft responses and maintain communication flow.
• Handle calendar management, scheduling calls, and coordinating meetings.
• Assist with client follow-ups and ensure smooth, timely pre-trip communication.
• Prepare documents, itineraries, proposals, and simple reports.
• Support ongoing administrative tasks and help improve internal processes.

Marketing & content support (big plus)

• Assist with social media posting and light content coordination.
• Contribute basic design tasks (e.g., Canva assets) and simple website/brand updates as needed.
• Help maintain consistent brand presence across digital channels.

What you’ll bring:

• Proven experience as a Virtual Assistant or Executive Assistant.
• Excellent written and verbal English communication; additional languages are a plus.
• High attention to detail, strong organization, and the ability to work independently.
• Confident with Google Workspace, Calendly, spreadsheets, and project management tools.
• Strong time-management skills and the ability to prioritize effectively.
• Bonus: Experience in design or digital marketing (especially web design or marketing support similar to Nivo Digital Web Design & Marketing).

Nice to Have

• Background in travel or tourism.
• Familiarity with CRM platforms, social media schedulers, Canva, or basic web editing.
• Experience supporting a small business owner or founder.

Work Setup

• Remote / work-from-home.
• Part-time: 20 hours per week with a generally flexible schedule.
• Some overlap required for timely communication.